Low-cost data keying
Bookkeeping Support
Webrecs and our partner companies provide a range of services supporting Bookkeeping and Accounting Practices.
The full use of these services can provide time and cost savings of up to 40 % for a typical practice through the use of electronic financial documents. At the heart of our service offering is the Webrecs Document Management System for Financial Practices which acts as the marshalling point and repository for all electronic financial documents.
This, coupled with tight integration with common accounting systems (MYOB, Quicken, Xero and many others) and together with scanning, quality assurance, data entry , and accounts-keying services provides a unique and compelling end-to-end solution for financial practices. And the great thing is that YOU choose how much or little of the services you require, and YOU retain control throughout the process.
As more and more financial documents are being delivered in electronic format it makes increasing sense to convert paper documents into electronic format as well so that all the benefits of digital documents are available for your practice AND your customers. Reap the efficiency, cost, space-and-time saving and searchability benefits offered by electronic documents linked to your accounting systems.
Our services include
- Document Scanning outsourcing - we can perform the scanning for your and your customer financial documents
- Quality assurance and indexing - we can ensure that the documents are correctly indexed and in the most appropriate folders.
- In-house scanning solutions including software and scanners - we can get you scanning efficiently and effectively, for your own documents or your customers
- Data entry outsourcing - let us key all the data into the Webrecs system. You just validate and upload into the accounting system with one click.
- Accounting entry keying - we can even associate financial documents to the correct account as per the customer chart of accounts/ tracking codes. We have highly qualified accounting staff qualified in accounting data to do this for you if you wish.
- Training - We will train you and help make you successful.
In effect , we are a one-stop shop which takes take care of all the work which bogs typical financial practices down, freeing you and your staff to do higher value-add tasks and process more customers, at an affordable cost. At no time (unless you choose so) do any of our services need access to you or your customer's accounting system.
Most practices who use Webrecs Bookkeeping Services are immediately able to take on more customers with the same staff, and get paid more by their existing customers for the same effort because the Webrecs system gets their financial documents securely online, a benefit of enormous value to most customers and incalculable value to the practice.
Open the door to :
- Accounts payable solutions - Previously the province of highly-expensive ERP systems , with Webrecs Bookkeeping Support services you and your customers have the ability to do accounts payable in their accounting system rather than as an afterthought.
- Easy Bank reconciliations - even though we can automatically import bank transactions into modern accounting systems, we still have the perennial problem of updating the "other side" of the transaction. With Webrecs Bookkeeping Support services you can quickly and painlessly perform a bank reconciliation in 5 minutes because all the data is already there, keyed and referenced.
- Real collaboration - between customer, accountant and bookkeeper. Shared access to documents which create accounting entries mean everyone is on the same page. You are guaranteed to reduce the time spent answering telephone and email queries between accountant and customer.
- Work-load levelling - the process levels that "end-of-year hump" and allows meaningful management-account information to be deduced all year round.